When a property has multiple titles with equal shares, these are called Sub Folio Titles. If you search for a property on Landchecker that has multiple titles associated with it, you may see an error message like:
"SUB FOLIOS EXIST - FOR DETAILS SEE SUB FOLIO INQUIRY FOR 49/31355"
What does this error message mean?
This error message means the property you searched has multiple title references (sub folios) instead of a single title. You can view this error message in your Order Manager by clicking View More.
How to find all title references for a property with sub folios
To find all the title references for a property with sub folios, you need to conduct a Sub Folio Inquiry using the base title reference shown in the error message.
Step 1: Run a Sub Folio Inquiry
Navigate to Document Searches in the top navigation bar
Click on the Standard Searches tab
Select NSW as your state
Choose Sub Folio Inquiry from the search options
Enter the base title reference from the error message (for example, "49/31355")
Click Search (this search is free)
Click View to see the results
Step 2: Review the Sub Folio Inquiry results
The Sub Folio Inquiry results show a table listing all related sub folio lots. The table includes:
Title Reference - the unique reference number you'll need to order each title
Status - whether the title is current or cancelled
Share Details - the ownership share for each title
First Owner Name - the name of the first registered owner
Step 3: Order the NSW Titles you need
Copy the Title Reference from the "Title" column in the Sub Folio Inquiry results
Go to the Standard Searches tab under Document Searches
Select Title Search as your product
Paste the Title Reference into the search field
Click Add to Cart
Repeat this process for each Title Reference you need
Important: You must include the letter suffix at the end of share titles (for example, "49/40001A" or "49/40001B"). The suffix uniquely identifies each share in a sub folio, so titles will not be found without it.
What information does a Sub Folio Inquiry provide?
A Sub Folio Inquiry provides a complete list of all sub folios (both current and cancelled) for a base title reference. You can use the title references from this list to order copies of individual titles through Landchecker's Standard Searches.
NSW Sub Folio Title costs
Sub Folio Inquiry - Free
NSW Title Search - $20.34 per title
Once you place your order for an NSW Title, it will be available for immediate download from your Order Manager and will also be emailed to you.