A Dealing is a registered document that records transactions or changes affecting a property title in New South Wales. Dealings include mortgages, transfers of ownership, caveats, easements, leases, and other legal instruments registered against a property title.
Dealing documents can be purchased through Landchecker using Standard Searches.
State availability: You can purchase a copy of Dealings for properties in all Australian states and territories, but this article is specific to New South Wales only.
What Is a Dealing?
A Dealing is any document registered with NSW Land Registry Services that affects or changes a property title. Common types of dealings include:
Transfers Documents recording the change of property ownership from one party to another.
Mortgages Documents recording a mortgage or charge over the property as security for a loan.
Caveats Notices lodged to prevent dealings or transactions on a title until certain conditions are met.
Easements Documents creating or removing rights to use part of the land for specific purposes.
Leases Registered lease agreements for the property.
Discharges Documents removing mortgages or other encumbrances from the title.
Withdrawals Documents withdrawing previously lodged dealings like caveats.
Each dealing is assigned a unique dealing number when registered with NSW Land Registry Services.
Finding Your Dealing Number
The dealing number is required to order a dealing document and can be found on a NSW title search.
Where to find it:
Look in the Second Schedule section on the title search
Dealing numbers typically consist of 2 letters followed by 6 digits (e.g., AA987654)
Recent dealings appear at the top of the schedule
Each dealing shows its type (e.g., Mortgage, Transfer, Caveat) and dealing number
Don't have a title search? You'll need to order a NSW title search first to obtain the dealing number for the document you want to purchase.
How to Purchase a Dealing Document
Once you have the dealing number from your title search, follow these steps.
Step-by-step instructions:
Click Document Searches in the navigation bar
Select the Standard Searches tab
Enter a Job Reference
Choose NSW as your state, then click Next
Click Dealing Search to expand the textbox
Enter the Dealing Number in the text field (format example: AA987654)
Include both letters and all digits
No spaces between letters and numbers
Click +Add to Cart
If you have multiple Dealings to order, you can enter or paste in a list of dealing numbers separated by a comma.
Click the shopping cart icon in the navigation bar
Select View Cart to review your order, or Purchase for instant checkout
If you selected View Cart, review your order and click Go To Checkout
Review your delivery and payment methods
Click Buy to complete your purchase
Dealing Number Format
NSW dealing numbers follow a specific format that must be entered exactly as shown on the title search.
Standard format: Two letters followed by six digits
Examples:
AA987654
AB123456
AC999888
Important formatting rules:
Include both letters (always at the start)
Include all six digits
No spaces between letters and numbers
Enter in uppercase or lowercase (both accepted)
What You'll Receive
Your dealing document will contain the complete registered instrument, which may include:
Full details of the transaction or change
Parties involved (e.g., mortgagor, mortgagee, transferor, transferee)
Property description and title reference
Terms and conditions of the dealing
Registration date and dealing number
Signatures and execution details
Any attached plans or schedules
The specific content depends on the type of dealing you've ordered.
Common Use Cases
Property purchase due diligence: Review mortgages, caveats, and other encumbrances affecting the property before purchase.
Conveyancing: Obtain copies of transfers, mortgages, and discharges during the conveyancing process.
Legal proceedings: Review caveats, easements, or other registered instruments for legal matters.
Historical research: Obtain past transfers and dealings to understand property history and ownership changes.
Mortgage verification: Review registered mortgage documents to verify loan details and secured amounts.
Troubleshooting
Can't find the dealing number?
Check the Schedule of Registered Dealings (Schedule 2) section on your NSW title search
Dealing numbers are shown next to each registered dealing
If you don't have a title search, order one first to obtain the dealing number
Invalid dealing number error?
Verify you've entered the number exactly as shown on the title (e.g., AA987654)
Check for any transposed letters or numbers
Ensure you've included both the letters and all digits
Confirm you've selected NSW as the state
Dealing no longer exists?
Some dealings may have been withdrawn or discharged and are no longer available
The dealing may have been superseded by a more recent dealing
Contact support@landchecker.com.au if you need assistance
Need Help?
If you need assistance finding a dealing number or purchasing a dealing document, contact our support team at support@landchecker.com.au.