When a Victorian property has multiple titles or accessory lots, you can submit a single application in Landchecker by entering all Volume/Folio numbers together. This ensures all relevant titles are included in your order while avoiding duplicate Land Index fees.
What are Multiple Titles and Accessory Lots?
Multiple Titles
Some properties in Victoria are registered under more than one certificate of title. This commonly occurs when:
A property spans multiple land parcels
A property has been partially subdivided
Additional land has been purchased and added to an existing property
Accessory Lots
Accessory lots (also called accessory units) are separate titles associated with a primary property, such as:
Car park spaces in apartment buildings
Storage units
Common property in strata developments
When ordering certificates for properties with multiple titles or accessory lots, you need to include all relevant Volume/Folio numbers to receive complete information.
How to Order Certificates for Multiple Titles
Follow these steps to order Victorian certificates when a property has multiple titles or accessory lots.
Step 1: Access Certificate Searches
Navigate to Document Searches in the top navigation bar, then select the Certificate Searches tab.
Step 2: Select Volume/Folio as Search Identifier
Choose Volume/Folio as your search identifier from the available options.
Step 3: Enter All Volume/Folio Numbers
Enter all the Volume/Folio numbers for the property, separating each one with a semicolon (;) and a space.
Format: Volume/Folio; Volume/Folio; Volume/Folio
Example: 12345/678; 12346/679; 12347/680
Then click Search.
Step 4: Select Your Documents and Certificates
After searching, tick the checkboxes next to the documents and certificates you wish to purchase. You can select multiple certificate types for all titles in a single order.
Step 5: Complete Your Order
Review your order to ensure all required titles and certificates are included
Click Add selected items to shopping cart
Proceed to the checkout page
Select your preferred Delivery Method and Payment Method
Click Buy to complete your purchase
Benefits of Ordering Multiple Titles Together
Avoid Duplicate Land Index Fees
By entering all Volume/Folio numbers in a single search, you only pay one Land Index fee instead of separate fees for each title.
Save Time
Ordering all titles together is faster than placing multiple separate orders for each Volume/Folio number.
Complete Property Information
You receive all certificates for the entire property in one transaction, ensuring you have comprehensive documentation.
How to Format Multiple Volume/Folio Numbers
When entering multiple Volume/Folio numbers, use this format:
Correct format: 12345/678; 12346/679; 12347/680
Important formatting rules:
Use a semicolon (;) to separate each Volume/Folio number
Include a space after each semicolon
Do not use commas or other separators
Available Victorian Certificates
When ordering certificates for properties with multiple titles, you can select from various certificate types including:
Title Search (Register Search Statement)
Planning Certificate
Zoning Certificate
Building Permit Certificate
Subdivision Certificate
Other available Victorian certificates
All selected certificates will be processed for each Volume/Folio number included in your search.
Where to Find Volume/Folio Numbers
You can find Volume/Folio numbers for Victorian properties on:
Previous title documents
Property contracts
Rates notices
Section 32 vendor statements
Property reports
If you're unsure whether a property has multiple titles or accessory lots, check the property's title document or Section 32 statement, which should list all associated Volume/Folio numbers.
Delivery Method Options
You can choose how you receive your certificate orders:
Send a separate email for each order item
Use this option when ordering multiple documents with different estimated delivery times. You will receive each document as soon as it becomes available.
Send one email including all order items
Use this option to receive all documents together in a single email once all items in your order are ready.
Send no email and notify me for each order item with an in-app notification
Use this option if you prefer not to receive emails. You can download your documents directly from your Order Manager once they are fulfilled.
Estimated Delivery Time
Victorian certificates are typically delivered within the estimated timeframe shown at checkout. Delivery times vary depending on the certificate type and availability from the relevant Victorian authorities.
If your order has not been delivered within the estimated timeframe, you can follow up on delayed documents through your live in-app chat.
Accessing Your Ordered Documents
All purchased documents are available in your Order Manager, which you can access from your Landchecker account.