How to complete document searches in VIC using a Volume/Folio identifier

When you purchase property documents in Victoria, the Victorian Government applies a Land Index search fee to most searches. You can avoid this extra charge by searching using a Volume/Folio identifier instead of an address.

A Volume/Folio number is a unique identifier assigned to individual land titles in Victoria. By using this number to search for documents, you bypass the Land Index search fee that applies to address-based searches.

Who should use this method: This search method is useful for anyone purchasing Victorian property documents who already has the Volume/Folio number and wants to reduce document search costs.

The Volume/Folio identifier is a unique reference number that identifies a specific land title in Victoria. This number consists of two parts:

For example, a Volume/Folio identifier might look like this: Volume 12345, Folio 678.

You can find the Volume/Folio number on existing title documents, planning permits or previous property searches you've conducted.

If you don't have this number, you'll need to search by address first (which will include the Land Index fee), and then use the Volume/Folio number for future searches of the same property.

Click on Document Searches in the navigation bar at the top of the Landchecker platform. This takes you to the document searches area where you can search for and purchase property documents.

Click on the Title Search tab. Title searches are one of the most commonly purchased documents in Victoria, showing ownership details, encumbrances and other information registered on the land title.

Select State - VIC from the state selector, then click Next to proceed to the Victorian title search options.

In the search criteria area, click on the drop-down menu that shows different search options. Select Search by Volume/Folio from this menu. This changes your search method from address-based searching to Volume/Folio searching.

Enter the Volume/Folio number in the field provided. Make sure you enter the number exactly as it appears on your reference document.

For single searches: Enter one Volume/Folio number in the format provided.

For bulk searches: You can search multiple properties at once by entering multiple Volume/Folio numbers. Separate each Volume/Folio number with a semi-colon. For example: 12345/678;3456/789;34567/890.

After entering your Volume/Folio number(s), click Search. Landchecker will locate the matching property documents.

If you track your searches using job references for billing or project management purposes, enter your Job Reference in the field provided. This field is optional but helps you organise your document orders.

Review the search results showing available documents for your selected property. Tick the checkbox next to each document you want to purchase. You can select multiple documents at once if needed.

After selecting your documents, click Add selected items to shopping cart.

Click the shopping cart icon in the navigation bar at the top of the screen. This icon shows the number of items currently in your cart.

You'll see two options:

Select View Cart if you want to double-check your order, or select Purchase to proceed directly to checkout.

If you selected View Cart in the previous step, review your order details carefully. Check that you've selected the correct documents and quantities. When you're ready, click Go To Checkout.

On the checkout screen, review and confirm:

Once you're satisfied with your delivery and payment selections, click Buy to complete your purchase.

Your documents will be processed and delivered according to the delivery method you selected.

Searching by Volume/Folio identifier offers several advantages:

While Volume/Folio searching saves money, there are times when you'll need to search by address:

In these cases, conduct an address search first (which includes the Land Index fee), then use the Volume/Folio number from that result for any future searches of the same property.

The Victorian Government's Land Index search fee applies when you search for property documents using an address, plan number or other identifier that requires looking up the title in the Land Index. This fee is separate from the cost of the document itself.

By using the Volume/Folio identifier, you're directly referencing the title without needing to search the Land Index, which is why this fee doesn't apply to Volume/Folio searches.

If you're unsure about using Volume/Folio searching or need assistance finding your Volume/Folio number, contact our support team through the live chat or email support@landchecker.com.au.